Justice League of WNY Charter

Article I. Name

The name of this organization shall be Justice League of WNY, hereinafter referred to as JLWNY.

Article II. Misison

The mission of Justice League of WNY shall be:

Justice League of WNY is a professional assembly of cosplayers, costumers, and prop builders who have come together to bring cheer to kids of all ages, through charity appearances, appearing at community events, and costumed performances. We raise money for various charities through partnerships with several community businesses.

Article III. Objectives

  1. To bring together people with a common interest in costuming and cosplay by encouraging and facilitating the study, appreciation, and creation of costuming as an art form.
  2. To be a positive influence on our members lives.
  3. To strive to be a group of high standards towards costuming and cosplay, and help our members grow within the art.
  4. Community goodwill by providing a resource for cosplay, costuming displays, lectures, seminars and research to schools, museums, historical societies, preservation associations and other public and private organizations.
  5. A public forum for the discussion of costume, clothing and related subjects through publications, the Internet, and activities in the community.
  6. We are dedicated to putting smiles on children’s faces to help them deal with the daily challenges they face through illness, loss, or disability. We do this by visiting children at hospitals, group homes, fund raisers, and other charitable causes.
  7. JLWNY supports multiple charities and 100% of donations collected are given to the charity representative on site at time of gathering donations, or made payable to charities in our name.

Article IV. Member Responsibilities

  1. Members are expected to attend meetings and events as often as possible.
  2. Members are expected to keep to the JLWNY’s “Code of Conduct” and follow its policies and guidelines.
  3. In the event that they hold a position in the group, they are asked to notify the Steering Board or other group officer should they be unable to attend.
  4. Members will be asked to provide basic contact information such as a phone number and e-mail address as there may be instances which require group members to be notified. This information may not be used by members for the purpose of telemarketing or sending unrelated “junk” mail, and steps will be taken to ensure the privacy and protection of such information. However, a member’s phone number or email address may be provided to another listed member who requests to have it due to a situation requiring contact with that person. Those who do not wish to have their contact information shared under any circumstances are responsible for notifying the Steering Board in advance.

Article V. Qualification of Membership

Section 1:

  1. Must be a US Citizen or Legal Resident.
  2. Must NOT have a criminal background including, but not limited to, domestic violence, child endangerment, child abuse or registered sex offender.
  3. Group will not discriminate against any individual because of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status.
  4. Decisions affecting individuals shall be based on the individual’s qualifications, abilities and performance, as appropriate.
  5. Non-Members are welcome at open meetings and events as guests.

Section 2:

Voting Member

  1. Only US Citizen or Legal Residents may be voting members of the Group
  2. In order to become a voting member one must attend:
    1. 1 Group meeting(s)
    2. 2 Group Non-Convention/Non-Comicon/Sponsored/Promotional event(s)
    3. 1 Convention or Comicon
    4. 2 community service / charity event(s) / Fundraiser(s)
      per Calendar Year

Non-Voting Member

  1. Any US Citizen or Legal Resident may be non-voting member of the Group
  2. In order to become a non-voting member one must attend:
        1 Group meeting(s), event(s), and/or community service(s)
        per Calendar Year

Article VI. Steering Board

Section 1:

  1. The Steering Board shall consist of 5 people.
    1. Bob Hubbard
    2. James Howlett
    3. Kris Bookhagen
    4. Shawn Slattery
    5. Susan Hubbard
  2. All steering board members must be in legal good standing to become and stay part of this Group
  3. Steering board members must be held to the same standards of conduct as regular members, and their status does not make them exempt from following the club rules.
  4. Steering board members should attend all club meetings possible and notify another steering board member in the event that they are unable to make a meeting or club function.
  5. The Term of office for the Steering Board is permanent.
  6. All members of the steering board are equal in regards to voting and decision power.

Article VII. Government

Section 1: Meetings

  1. There are two types of meetings:
    1. General membership meetings
    2. Special meetings
  2. General membership meetings:
    1. Inform members of upcoming events and changes in the Group
    2. Must occur at least once a quarter.
  3. Special meetings
    1. Include but are not limited to amendment changes, vacant officer positions, impeachment hearings, re-elections, and/or elections
    2. Quorum for special meetings must be fifty percent of voting membership
    3. Quorum must be met for all special meetings

Article VIII. Activities

  1. The main activity of the group is to gather people who enjoy costuming and cosplay.
  2. Other activities may include fundraising, charity events, events related to cosplay culture, holiday parties, workshops (such as preparing costumes and props), and various activities as decided upon by the membership.
  3. Repeated No-Shows to events and activities a member has committed to may result in suspension or expulsion from group.

Article VIIII. Meetings

  1. Group meetings will follow a regular schedule of dates and times.
  2. In the event that a meeting is called off due to road condition, holidays, or other circumstances, the Executive board is responsible for notifying listed members of the cancellation.
  3. “Emergency” meetings and committee meetings may be held at additional dates and times.
  4. Members are not required to attend all other activities of the Group (such a fundraisers and festivals) unless they have made a prior commitment to working at the given event. However, attendance and participation is strongly encouraged.
  5. Meeting information should be posted to the Facebook private membership page.
  6. Meetings declared as “Open” (meaning open to non-members to attend) should be posted to both the private and public pages.
  7. Should it be deemed that a member is behaving in an unsafe manner, disrupting meetings, or otherwise violating the Group Code of Conduct, a warning shall be given first, and further offenses may result in that member being asked to leave for the remainder of the meeting.

Article X. Teams

  1. Teams will be created as need arises for their development.

Article XI. Amendments

  1. Any voting member may propose an amendment to the Group Constitution.
  2. An amendment can be voted on one week after it has been presented.
  3. A two-thirds vote must be gained for the amendment to be passed
  4. The amendment will be put into effect during the beginning of the next calendar year.
  5. Amendments to this Charter and By-Laws may not violate any New York State, or Federal rules, regulations, or laws
================= Adopted 7/18/2018 ========